As technology continues to advance, traditional methods of communication have evolved as well. Fax machines, once a staple in offices around the world, have now been largely replaced by email. However, there are still times when sending a fax is necessary. Luckily, there is a convenient way to send a fax using email. In this guide, we will walk you through the process of sending an email fax, step by step.
What is email fax?
Email fax is a method of sending a fax using your email account. Instead of having to rely on a physical fax machine, you can simply compose an email with the fax number in the recipient field, attach the document you want to send, and hit send. The email is then converted into a fax and sent to the recipient’s fax machine.
How to send an email fax
Step 1: Choose an email fax service
There are several email fax services available that allow you to send a fax from your email account. Some popular options include eFax, MyFax, and RingCentral. Research the different services available to find one that meets your needs.
Step 2: Sign up for an account
Once you have selected an email fax service, you will need to sign up for an account. This usually involves providing your email address, setting up a password, and entering payment information if required. Some services offer a free trial period, so be sure to take advantage of this if available.
Step 3: Compose your email
Open a new email in your email client and enter the recipient’s fax number followed by the email fax service’s domain (e.g. [email protected]). Attach the document you want to send as a fax. You can also include a cover page if desired.
Step 4: Send your email
Once you have attached the document and included the recipient’s fax number, simply hit send. The email fax service will convert the email into a fax and send it to the recipient’s fax machine. You will receive a confirmation email once the fax has been successfully sent.
Advantages of email fax
There are several advantages to sending a fax using email. One of the main benefits is the convenience. You can send a fax from anywhere, as long as you have access to your email account. This eliminates the need for a physical fax machine and allows for greater flexibility.
Additionally, email fax is often more cost-effective than using a traditional fax machine. Many email fax services offer competitive pricing plans, especially for those who only send faxes occasionally. This can result in significant cost savings over time.
Conclusion
Sending a fax using email is a convenient and cost-effective way to communicate. By following the steps outlined in this guide, you can easily send a fax without the need for a physical fax machine. Whether you are a business professional or a casual fax user, email fax is a valuable tool to have in your communication arsenal.
We hope this guide has been helpful to you. If you have any questions or additional tips for sending email fax, please feel free to leave a comment below.